Request Alternative Testing Arrangements

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Request Alternative Testing Arrangements Due to a Disability

Please note that all sites are wheelchair-accessible. In addition, all examinees are permitted to take breaks to use the restroom, take medication, use an inhaler, etc., without prior approval. Any time taken for these breaks is considered part of the examinee's available testing time.

In the computer-based testing environment, all examinees will have access to visual enhancement features including color contrast and enlarged font. These features are available without prior approval.

The following alternative testing arrangements may be requested because of a disability (e.g., visual impairment, hearing impairment, motor disability, illness, injury) and can be accommodated at all test sites:

For paper-based testing:

  • Allowance of a medical device in the testing room
  • Frequent breaks (e.g., for those with hypoglycemia or diabetes)
  • Use of a magnifying glass, color overlays, or a straightedge (e.g., for those with a visual impairment)
  • Use of a pen for a written assignment (e.g., for those with a motor impairment)
  • Written copy of the oral directions (e.g., for those with a hearing impairment)

For computer-based testing:

  • Allowance of a medical device in the testing room
  • Use of a trackball mouse
  • Adjustable table

To request any of the alternative testing arrangements listed above, you must

  1. complete your test registration; and
  2. submit a completed Alternative Testing Arrangements Request Form indicating the nature of and reason for the request.

If you wish to request arrangements other than those listed above, you must

  1. complete your test registration; and
  2. submit a completed Alternative Testing Arrangements Request Form identifying the disability and the specific arrangements requested; and
  3. submit appropriate documentation, as described in "Required Documentation."
Required Documentation

The Alternative Testing Arrangements Request Form must be submitted each time you register. The first time that you request alternative testing arrangements, you will need to submit required documentation to support your request for alternative testing arrangements. Evaluation Systems will keep your documentation on file for one year. If you register for subsequent test dates within that year, you only need to complete a registration and submit a completed Alternative Testing Arrangements Request Form, as long as your condition and the requested alternative testing arrangements have not changed.

All documentation must meet all of the following requirements:

  • It must include a signed statement by a qualified professional, written on that person's professional letterhead, whose license or credentials are appropriate to describe or diagnose the disability.
  • It must include a diagnosis of the disability or disabilities.
  • It must include recommended alternative testing arrangements that are specifically related to the disability and that are reasonable within the context of the test, or verification that the examinee has received the requested alternative testing arrangement(s) at the high school or college/university level.
  • It must be current, according to the Documentation Currency Policy .

Additionally, if you are requesting alternative testing arrangements because of a learning or cognitive disability, your documentation must include:

  • A full educational history with complete documentation of special education services, including other disability-related testing modifications, received within the past five years, along with the name, date, and results of the diagnostic test(s) or evaluation(s), designed for purposes other than screening, administered within the past five years*, used to document the disability (test results should demonstrate the current functional impact of your disability)

OR

  • Results of a psychological, neuropsychological, or psychoeducational diagnostic test battery, designed for purposes other than screening, administered within the past five years*, interpreted by a qualified professional whose license or credentials are appropriate to diagnose the condition (test results should demonstrate the current functional impact of your disability)

OR

  • Results of an evaluation interpreted by a licensed professional verifying physical abnormalities as evidenced by a computerized axial tomography (CAT) scan, magnetic resonance imaging (MRI), electroencephalogram (EEG), or brain topography mapping test administered within the past five years*

Documentation, in itself, does not automatically support the granting of alternative testing arrangements.

*See Documentation Currency Policy for exceptions.

Appeal of Denial of Request for Alternative Testing Arrangements

Evaluation Systems will notify candidates of the determination made with regard to their requests for alternative testing arrangements. You may appeal the denial of some or all of your requests for alternative testing arrangements. Before you submit your appeal, it is suggested that you review "Required Documentation." This section describes the documentation requirements for different types of alternative testing arrangements requests. If after reviewing the information in this section you still wish to proceed with an appeal of the decision, you may do so by submitting your appeal, in writing, to the Director of Alternative Testing Arrangements (see Contact Us).

The appeal should include the following information:

  • Your name, address, and the last five digits of your Social Security number
  • The date of the appeal
  • The date of the test administration upon which the appeal is based
  • Any documentation, in addition to the documentation that you submitted with your Alternative Testing Arrangements Request Form, that supports your alternative testing arrangements requests
  • A brief summary of the reasons why your alternative testing arrangements requests should be granted
  • Your signature

Your appeal should be submitted as soon as possible. Please be advised that an appeal may take up to 30 calendar days to resolve. For paper-based testing, an appeal that is received less than 30 calendar days before the test date for which a candidate is registered may not be processed by that date. For computer-based testing, if you schedule your test date before the appeal is resolved and the appeal is later granted, you will be scheduled for a test appointment without your approved alternative testing arrangements.

After your appeal is reviewed, you will be notified as to whether your appeal has been granted or denied. All appeal determinations are subject to the approval of the CTC. In addition, all appeal determinations are final.

Procedures for Computer-Based Testing:

Overview

  1. Review "Required Documentation" and collect any necessary documents.
  2. Register for the test. Be sure to declare your intent to request alternative testing arrangements during registration.
  3. Fax or mail your completed Alternative Testing Arrangements Request Form for Computer-Based Testing and supporting documentation to the examination program. Call to confirm receipt.
  4. Check your email for your notification of resolution (usually between 1–3 weeks after your completed request is received).
  5. Call the phone number provided in your notification to schedule your test appointment with any approved alternative testing arrangements.

Timeline for requests. Examinees who wish to request alternative testing arrangements for a computer-based administration should register as early as possible in advance of their desired test date because of the additional time needed to process the registration and to schedule the test administration date. After registering, you must mail or fax a completed Alternative Testing Arrangements Request Form for Computer-Based Testing and any required documentation. Most examinees will be contacted regarding the resolution of a request for alternative testing arrangements within three weeks after the request form and all required documentation have been received.

Notification of resolution. When you submit a request for alternative testing arrangements, you should wait to receive confirmation of resolution before scheduling your test appointment at the test center. If you schedule your test appointment before receiving this confirmation, you will be required to cancel and reschedule it in order to ensure that your alternative testing arrangements will be appropriately applied. This could result in a delay of your desired test date.

When your request for alternative testing arrangements has been resolved, you will be contacted via email regarding the resolution and given important information about scheduling your test appointment. In order to ensure that your approved alternative testing arrangements are appropriately applied to your test appointment and available for your testing session, you must schedule your test appointment by phone. Test appointments scheduled through your account will not reflect any approved alternative testing arrangements.

Scheduling your test appointment. Once you have received confirmation that your alternative testing arrangements request has been resolved, you must call the Pearson VUE phone number provided to you and identify yourself as a candidate who needs to schedule a test appointment with alternative testing arrangements. If you do not indicate that you have been approved for alternative testing arrangements at the time that you call to schedule your test appointment, you will be scheduled for a test appointment without your approved alternative testing arrangements.

When you call to schedule a test appointment, you should be prepared to identify your preferred test date and test center. Please be aware that some alternative testing arrangements may require up to three weeks prior to the date of your test appointment to make the necessary arrangements for staff, space, and materials. Test appointments are scheduled on a first-come, first-served basis. Please schedule your test appointment as soon as possible after your request has been resolved in order to allow time for such arrangements to be made and to avoid a potential delay in your test date.

Alternative Test Dates

Computer-based testing is available during a range of weekdays. For this reason, individuals whose religious practices prohibit Saturday testing are able to independently schedule a test appointment that does not conflict with their religious practices without submitting a request for alternative testing arrangements.

Procedures for Paper-Based Testing

Overview

  1. Review "Required Documentation" and collect any necessary documents.
  2. Register for the test. Be sure to declare your intent to request alternative testing arrangements during registration.
  3. Fax or mail your completed Alternative Testing Arrangements Request Form for Paper-Based Testing and supporting documentation to the examination program. Call to confirm receipt.
  4. Check U.S. mail for your notification of resolution and your Admission Ticket for the administration.

Deadline for requests. The deadline for submission of requests and all necessary documentation for alternative testing arrangements is the regular registration deadline. Because of space, staff, and time constraints, there can be no assurance that requests received after this deadline can be accommodated.

Notification of resolution. Before the test date, you will receive information regarding your request. The resolution of your request for alternative testing arrangements will be sent to you by U.S. mail, even if you register on the Internet and receive a receipt of registration by email. You should contact Evaluation Systems at the time you receive this information if you have any questions or concerns about it. If you have submitted a request for alternative testing arrangements and you have not received written confirmation of resolution before the late registration deadline, you should contact Evaluation Systems to confirm receipt of your request.

Alternative Test Dates

Alternative test dates may be arranged for examinees who are registering for paper-based testing and whose religious practices do not allow them to take tests on Saturdays. These alternative test dates may be arranged only for religious reasons and will be scheduled for the Sunday following the regular Saturday test date. Alternative test dates are available in the following areas:

Test Area Code
Canoga Park/Woodland Hills area 409
Chico area 403
Fresno area 404
Humboldt County/Arcata area 401
Orange County area 410
Sacramento area 412
San Diego area 414
San Luis Obispo area 418
Santa Rosa area 420

To request an alternative test date, you must

  1. complete your test registration;
  2. submit a completed Alternative Testing Arrangements Request Form; and
  3. submit a signed letter from a member of the clergy, written on that person's professional letterhead, stating that your religious practices prohibit Saturday testing.

Procedures for Video Assessment

Because of the nature of the video assessments, alternative testing arrangements that would be appropriate for paper-based or computer-based tests (e.g., extra testing time) may not be applicable for the RICA Video Performance Assessment.

You are strongly encouraged to register and submit your request as early as possible. Due to the time and logistics involved in providing certain types of alternative arrangements, your registration may need to be applied to a future submission deadline.


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